About 55 million meetings are held annually in the U.S. That’s about 11 million per day! Besides keeping everyone on the same page, high-quality, focused interactions help increase collaboration, accountability, engagement, and personal development. Meetings are a surefire way to express concern for your staff and guarantee efficiency.
So, you’ve polished up your presentation, researched your prospective guests, and rehearsed your pitch. But one thing can make or break your business event – the meeting place. This blog explains why hotels are the perfect place to hold your business meetings.
Easy Online Booking Process
It can be daunting to organize a business meeting and provide your guests with a way to reserve lodgings. But working with a hotel helps reduce hassle and confusion as your guests don’t have to look for accommodation — you just have to contact the hotel to book rooms. Most hotels have a straightforward online booking process. This allows you to make reservations no matter where you’re.
Accessible Location
Nowadays, hotels are easily accessible — usually close to shopping areas, restaurants, airports, etc. They’re often in visually appealing areas and centrally located to accommodate as many guests as possible. Some even have elevators to take guests to the meeting room; there is no need to hassle with traffic. Most importantly, you can use Area Guides to help you access and learn more about the hotel before booking.
Impressive Presentation Technology
You need high-quality audio-visual technology if your meeting includes a presentation. To accommodate speakers, many hotels’ conference rooms have various equipment:
- Outlets
- Speakers
- Projectors
- Microphones
Alternatively, you might secure a conference phone or use high-speed Wi-Fi for guests who can only join by video or phone. Many hotels can offer these amenities if you make arrangements with the staff before time.
Great Deals
Choosing a resort for your business meeting has a multitude of amenities like:
- Bars
- Spars
- Swimming pools
- Health club facilities
Some hotels offer free amenities or discounts for guests. These amenities contribute to a positive experience by helping guests relax during their free time. Please ensure you discuss these options when looking for a meeting location.
Professional On-Site Catering
Honestly, food can break or make any meeting. Catering for your guests involves hiring waiters and chefs, juggling dietary requirements, and cleaning up. This can be pretty costly, too.
Relieve yourself of the burden by collaborating with the hotel manager to help plan your menu. Some even recommend creative catering tips and ideas to help make your session more memorable. Ultimately, this will help cater to your guest on a tight budget with meal plans, drink packages, snacks, etc.
The hotel will serve food, ensuring it’s ready, warm, and waiting for your attendees. No one wants to eat a cold meal. Therefore, let the catering staff handle your meals, and they’re sure to be fresh and popping hot. The overall hospitality management must be splendid.
A New Environment
Offices are valuable as headquarters, but a new space might prompt productivity and creativity. Plus, new surroundings might shake up how staff relate with each other.
Employees sitting on opposite sides of the office will now have the opportunity to interact with each other and even work jointly on projects. So, if you want to generate new ideas in your next meeting, choose a hotel as your area.
Different Options for Meeting Places
Most hotels offer various halls and rooms to create ample space for your attendees. This ensures you don’t get stuck with a room that is too small or large for your planned conference.
Additionally, many hotels have spaces for informal congregations like lounges. These areas provide opportunities for informal interactions; your guests might appreciate it!
Choose a hotel that has various luxurious rooms, guestrooms, and halls. Moreover, a luxurious hotel suite is the best way to win prospective clients. So, if your event will carry on for several days, you must ensure that the hotel can accommodate your guests.
Eco-Friendly Amenities
Many hotels are shifting to more eco-friendly amenities:
- Solar power
- Low-flow toilets
- Locally sourced food
- Energy-efficient lighting
These changes mean a little or no carbon footprint for your events, which reflects positively on your business.
Having an eco-friendly event is increasingly important in the corporate world. Prospective clients might pass a business opportunity if they feel your company isn’t committed to environmentalism. Choose a hotel with these amenities. This sends a signal to consumers and prospective clients that your values align with theirs.
Great Customer Service
Most hotels strive to offer excellent customer service. Bob “Idea Man” Hooey, a motivational speaker, once said, “If you aren’t taking care of your clients, your competitor will.”
So, from maids to room service staff, you’ll expect helpful and friendly individuals wherever you go. You’ll only have to ring the front desk whenever you have a problem.
Privacy
Choosing a resort provides a degree of privacy. At a hotel, the rooms you have reserved for your event are off-limits to other visitors. You can also host invite-only parties and dinners to facilitate networking in a casual but private setting.
Often, sensitive agendas like trade secrets might be discussed at these events, necessitating only authorized guests to access the meeting area.
No Clean-Up Hassle
Planning for an event might be tiresome, especially when creating reports and presentations. You might even have little time to organize the conference itself.
But at a hotel, you’ll arrive for the event and find everything sorted! For example, they’ll prepare the proper tables, equipment, chairs, etc.
You’ll only have to prepare for a good presentation while the hotel handles the logistics. And after the event, they’ll handle the cleaning. This saves time and lets you relax after a stressful event.
Hotel Meeting Rooms Hold the Key to More Business
If you’re planning to hold a business meeting, you can search for the top hotels that offer conference and meeting spaces with the above amenities and features. It would be best to book a conference or meeting room at a world-class luxury hotel. With that, you’ll impress your investors and clients and provide the best possible experience to all the attendees.